Job Description
Job ID: 362378
About the Job Position Overview The College of
Biological Sciences is accepting applications for the position of Undergraduate Programs Coordinator. This is a new position in the College,
reporting to the Associate Dean for Undergraduate Education and working in close coordination with CBS academic departments and CBS Student
Services. The Undergraduate Programs Coordinator will work as part of the CBS Dean's Office team to provide administrative support to
programs and processes involved in undergraduate education, including course offerings, assessment of student learning, CBS scholarships,
undergraduate research, and inclusive excellence. This position will be responsible for developing and implementing new administrative
workflows and timelines that align with University and CBS policy to enhance undergraduate operations. Successful candidates will develop
effective communication strategies to coordinate efforts across the College and with University offices.
The salary range for
this position is $70,000 to $75,000. This position is expected to operate in person with some flexibility for
remote work. Job Duties CBS Curriculum and Course Administration (50%)* Maintain a
master, rolling multi-year teaching plan across CBS, consulting with Department Heads and Associate Heads as teaching assignments are being
made to collect and consolidate information about planning of course offerings and instructor assignments.
* Consult with Student
Services leadership to enhance communication between departments and academic advisors about course offerings and schedule changes in
relation to student curricular needs.
* Maintain a robust knowledge of collegiate curriculum, from college-wide goals to individual
course and major/minor details.
* Serve as the CBS college-wide administrator overseeing course scheduling and classroom requests for all
CBS-operated undergraduate courses. Provide back-up for CBS academic units for course scheduling needs, including generating permission
numbers, updating sections, and adding instructor information.
* Serve as the CBS college-wide administrator for course entry, editing,
and management in the university catalog system. Maintain an in-depth understanding of UMN curriculum systems and serve as the college
point-of contact for faculty and staff.
* Stay abreast of syllabi content requirements, policies, procedures and language changes.
-Communicate changes to appropriate stakeholders and follow through to ensure implementation.
* Triage inquiries from departments related
to enrollment, curriculum and course coordination, responding independently or referring to collegiate leadership or University offices as
appropriate.
* Communicate with College leadership about forecasting enrollment trends for student curricular needs, e.g. course capacity
or scheduling bottlenecks and issues.
* Provide administrative support to the Educational Policy Committee, Directors of Undergraduate
Studies, and other undergraduate working groups as assigned.
* Other projects as assigned related to enrollment, curriculum and course
coordination.
Coordination and Administrative Support for Undergraduate Education Assessment (25%)* Coordinate
logistics (e.g. project management, including resource and meeting coordination, process planning to meet deadlines) for the annual student
learning outcomes assessment reporting cycle.
* Collaborate with departmental and collegiate leadership, instructors and other
stakeholders to meet assessment goals and timelines related to undergraduate education and student success.
* Assist with preparation of
student learning outcome-related assessment reports to meet UMN Office of Undergraduate Education deadlines.
* Provide administrative
support (e.g., communications and planning meetings and workshops) to other CBS initiatives and programs that assess student
learning.
Undergraduate Scholarships, Research, and Inclusive Excellence Programming (25%)* Coordinate CBS
undergraduate scholarship administration, including awarding and tracking of scholarships, developing spending plans, and continuous process
improvement.
* Collaborate with College and University stakeholders to advance the College's strategic priorities and ensure adherence
to University policies.
* Assist with logistics management for undergraduate research programming in CBS, including the Dean's Research
Program, undergraduate research travel awards, directed research enrollment, and CBS student participation in the Undergraduate Research
Opportunities Program.
* Administer the CBS Inclusive Excellence Program, coordinating the application process, communications, and
collaboration with the Center for Educational Innovation, and organizing the annual Inclusive Excellence
Symposium.
Qualifications Required Qualifications * BA/BS with at least 2 years of
experience or a combination of related education and work experience to equal six years
* Position involves comparing, verifying and
reconciling data to help department achieve overall objectives.
Preferred Qualifications * Demonstrated
experience in project management and/or program coordination
* Strong written and verbal communication, and time management skills to
establish and maintain effective working relationships
* Experience working in a higher education setting
* Evidence of a commitment
to diversity, equity, inclusion and justice
* BA/BS with 5+ years of progressively more responsible experience
* Training or
experience in implementing best practices for undergraduate educational programming
* Experience with curricular and student data
analytics systems, catalog and course scheduling software systems (e.g. Canvas, UM Analytics, Coursedog, CCS, PeopleSoft)
* Ability to
initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere with a diverse
population and with people from various cultural backgrounds
* Excellent organizational and time management skills with the ability to
set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines
* Requires good judgment, accuracy,
confidentiality, and the ability to proactively anticipate leadership needs
Benefits Working at the
University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are
interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life
outside of work.
The University also offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays,
and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the
Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy
plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and
employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public
Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling
at no cost
Please visit the Office of Human Resources website for
more information regarding benefits.
How To Apply Applications must be submitted online. To be considered
for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online
application for the position and attach a cover letter and resume.
A complete application will include a cover letter and
resume. Priority application deadline is Monday, July 29, 2024. Additional documents may be attached after application by
accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an
accommodation during the application process, please e-mail employ@umn.edu or call (612)
624-8647.
Diversity The University recognizes and values the importance of diversity and inclusion in
enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and
retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in
its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status,
disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about
diversity at the U:
Employment
Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is
that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from
employment.
About the U of M The University of Minnesota, Twin Cities (UMTC) The
University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate,
graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most
vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service
organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well
as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019,
2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
Job Tags
Remote job, Holiday work, Full time, Work experience placement, Flexible hours,